Cyber School Student Registration Flow Chart

Phase 1: Referring

This phase of the system starts with a student’s desire to become involved in the Cyber School. School administrators, school and cyber school counselors might do some schedule planning with a student and recognize the best way to meet the student’s needs is the cyber school. According to student surveys 66.5 percent of the students find out about the Cyber School via their home school. Their friends are the second most common source of information according to the survey at 15.4 percent.

Phase 2: Informing

Once the students have been told about the Cyber School they are sent to the website to find out the latest news and information about it. The Cyber School website (http://www.scs.sk.ca/cyber/) is the main method of making information available to interested students. The statistics for the site confirm this by having approximately 60,000 visitors a year, with over 14,000 of those being unique hits. The student’s parents tend to become involved at this stage by reviewing the website and discussing the child’s educational plan.

Phase 3: Registering

After reviewing the information, students complete the intent to register page. The intent to register form is complied from a database and collects demographics and requested course information from each of the students. The completed form is placed within a temporary buffer to await the next phase.

Phase 4: Processing

This form is then used by the Cyber School registration staff to decide the best options for the student. The registration staff is made up of the secretary, who checks the student’s demographic information against already existing data, email address for validity, username and password selection for appropriateness and complete data in all fields. The cyber school guidance counselor checks the data for appropriate course selection and anamolies. The assistant principal deals with any registration which does not fit into the norm.

Once approved the students are placed into a student readiness and preparation course. This course should take the students approximately two hours to complete and will prepare them for the use of the learning platform tools and being an online student. A certain level of mastery is needed for the students to be able to enter into the next phase of the registration process.

Phase 5: Acceptance

The last step is the student being placed within the courses or on the waitlist. A waitlist is necessary to maintain educational quality within the courses. Each course is considered full with thirty students. Every student who registers for the class after that is placed on the waitlist until an opening occurs. The student tracking system used by Saskatoon Catholic Cyber School is the MAT student tracking system. This system is used to store student’s demographic information, course information and achievement records.