Reimbursement Forms

Coding of Reimbursemnent Forms and Petty Cash Reimbursement Forms:

Reimbursement Forms
The forms presently used for the reimbursement of division funds will also be used for the reimbursement of school based funds. The Account/Facility/Program Number entered on the form will indicate which account the funds are to come from.
Please note that the Reimbursement Form is to be used when payment is to be made to someone other than the invoice vendor.

Please see " Forms and Remittance Documents - Reimbursement Form" from the Administrative Services Manual.

Petty Cash Reimbursement Forms
The Petty Cash Reimbursement Form currently being used for the reimbursement of division funds will be the same one used for the reimbursement of School Based Funds. The Account/Facility/Program Number entered on the form will indicate which account the funds are to come from.
Example:

Account/	Facility/	Program
202401	100	000	Indicates reimbursement from division funds, academic supplies. (Please note: division based funds for elementary schools do not contain program numbers.)
601101	100	812	Indicates reimbursement from school based funds, student activity, school 100, Grade 2, Classroom 2

Please see the " Petty Cash Reimbursement Form" from the Administrative Services Manual.

Petty Cash Reimbursement Limits
Petty cash limits are set at $150.00/week for Elementary Schools and $500.00/week for high Schools.

The maximum single transaction limit shall be $50.

Budget Transfer Form - The Budget Transfer Form used for division funds will be the same one used for transfers of School Based Funds.

* Budget Transfer Form

Purchase Card Transaction Records

1. They do not give an itemized list or description of the items purchased.
2. They do not state how much G.S.T. was paid.

1. A listing of the items purchased.
2. The amount of GST charged on the purchase.

In order to ensure that all the required information is received with your reimbursement claim it is recommended that both the recipt/invoice and transaction record be submitted with your reimbursement claim.