Purchasing Policy, Regulations And Procedures

The purchasing policy #DCB as amended and adopted by the Saskatoon Catholic Board of Education in August 1998, and presented below, governs the purchasing activities of the school division. It is important that vendors of the school division also be aware of these policy statements as they in effect apply to them as well. Adherence to the policy at the beginning of the purchasing process will help eliminate many potential problems.

Highlights of the Policy, Regulations and Procedures say that Purchasing is to:

• Obtain the right goods and/or services in an efficient and cost effective manner
• Encourage open, competitive tendering practices
• Obtain a minimum of 2 verbal quotes for any purchases between $250.00 and $2,500.00
• Obtain a minimum 3 written quotes for any purchases between $2,500.00 and $15,000.00
• Conduct formal tenders when the purchase is expected to exceed $15,000.00

Authorized personnel through the use of a "Local Purchase Order" can make purchases up to a value of $1500.00. Purchases over the value of $1500.00 are to be made with an official Purchase Order containing the signature of the Supervisor of Purchasing. One of the things we signify when we sign a purchase order is that the transaction is the best one that can be made for the Board. Our Board, our schools, the parents of our students and indeed our Rate Payers, the citizens of Saskatoon, expect this.

When we sign a purchase order we must ensure that the judgement used in issuing the order was based on sound purchasing principals in accordance with the Provincial Education Act, the Board's Policy, purchasing ethics, best business practices and law.

Other methods open to authorized staff for purchasing goods include a VISA purchase card, which is described in detail in the Purchasing Card Program section.

Please refer to policy DCB from the Administrative Manual of Policy, Regulations and Procedures.

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